Accounts Payable Clerk

Job Information
Author pmnationtalk
Date April 26, 2019
Type Full Time
Company Wilfrid Laurier University
Salary $23.92 - $28.11 - Per Hour
Location Waterloo, ON
Category Accounting / Finance
Client Wilfrid Laurier University
Contact Information
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Accounts Payable Clerk

Posting ID : 10297
Apply By : 4/30/2019
Position Title : Accounts Payable Clerk
Department : Financial Resources
Job Type : Full-time, Limited Term
Campus : Waterloo
Reports To : Manager, Financial Services
Position Summary :

Wilfrid Laurier University is a leading multi-campus, university known for academic excellence and a culture that inspires lives of leadership and purpose. Laurier has a distinct commitment to teaching, research, experiential learning, sustainability and scholarship, which combine to address critical challenges in society, business, the economy and the environment – globally and in the communities we serve. At Laurier’s heart is its strong student focus, which results in exceptional levels of student satisfaction and a deep sense of community that lives on through the university’s highly engaged alumni.

Laurier takes pride in building meaningful relationships with colleagues and students. The Laurier community supports one another, encourages collaboration and teamwork and respects work/life balance, all while recognizing the importance of a challenging, rewarding and inspiring career. Laurier has more than 19,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford, as well as locations in Kitchener and Toronto.

Diversity is one of Laurier’s core values. The university is committed to providing an inclusive workplace and employing a workforce that is reflective of local and national demographics. Our locations are situated on the traditional territories of the Neutral, Anishnawbe, and Haudenosaunee peoples. We recognize the unique heritages of Indigenous peoples and support their intentions to preserve and express their distinctive Indigenous cultures, histories, and knowledge through academic programming and co-curricular activities. Laurier’s Centre for Indigegogy is one example of how Laurier honours Indigenous knowledge.

We currently have an opportunity to join the Laurier community as an Accounts Payable Clerk.

The Accounts Payable Clerk position is part of the Accounts Payable team and assists with the day-to-day administrative functioning of the accounts payable processes, including preparation of documents to be paid, and other clerical duties associated with accounts payable administration.

The incumbent will have daily contact with administration staff, management, other departmental faculty and staff, and vendors in completing their duties and has a direct influence in providing excellent customer service and satisfaction to internal and external stakeholders.

The position requires a combination of strong clerical skills and the ability to handle numerous tasks efficiently and accurately in a high volume processing environment. Confidential materials are handled on a regular basis, so the successful candidate must exercise discretion in the performance of their duties.

The position reports directly to the Director, Financial Services.

This position has a university-wide mandate and is based at the Waterloo Campus. The incumbent provides subject matter expertise to all campuses, requiring regular interpersonal interactions and collaboration with departments at the Waterloo Campus, the Brantford Campus, the Toronto office and external partners. Special attention is given to ensure equitable service delivery across all locations. The regular hours for this position are Monday – Friday, 8:30am – 4:30pm.

Accountabilities : Compliance
  1. Reviews out of pocket expense form submissions to ensure completeness and accuracy.
  2. Reviews expenses to ensure they are claimed in accordance with the University’s Expense Reimbursement Handbook. The incumbent uses judgement on matters where the Handbook may be unclear;
  3. Follows up with faculty, staff, and researchers, as required, to sort out any issues that arise during the review of the expenses
  4. Submits corrected expense forms to Accounts Payable staff for data entry.

Administrative

Supports Accounts Payable staff with clerical and administrative tasks:

  1. Opens incoming mail; date stamps it, and sorts it into various categories for data input
  2. Reviews central Accounts Payable incoming email.  Responds to inquiries and / or redirects email to appropriate Accounts Payable staff
  3. Answers central Accounts Payable phone calls.  Responds to inquiries and / or redirects calls as appropriate
  4. Prepares invoices for payment runs;  pulls invoices for each week’s payment run and sorts invoices into payment types
  5. Scans and indexes documents after data processing has been completed

Vendor Maintenance

    1. Reviews documentation received from Accounts Payable staff for any vendor record changes. Ensures changes are applicable by consulting several sources including the internet and calling the vendor directly.
    2. Updates master vendor record file in the financial system.

Other

    1. Occasionally prepares vendor reconciliations which entails comparing vendor statements with balances in the accounts payable subledger and identifying differences
    2. Assists with process improvement projects
    3. Ad hoc reports as needed

Qualifications :

  • Minimum college diploma
  • Experience in a large accounting or accounts payable office, preferably in a public sector environment
  • Knowledge of basic accounting principles and bookkeeping procedures is an asset
  • Strong knowledge of MS office products (Excel, Word, Powerpoint, Access) is an asset
  • Knowledge of Banner, and Millennium are an asset
  • Knowledge of commodity, excise and other federal and provincial tax regulations as they apply to invoice payments an asset.
  • Self-motivated, goal-orientated individual who is capable of working in a dynamic and challenging work environment;
  • Excellent communication (verbal and written), problem solving, time management, and interpersonal skills with a focus on providing exceptional customer service in a team environment.
  • Proven ability to handle frequent interruptions in a rapidly changing fast-paced environment;
  • Excellent attention to detail and accuracy in all tasks;
Grade : WLUSA-04
Salary : $23.92 – $28.11
Salary Notes : This is a full-time, limited term position until November 1, 2019. This position is eligible for educational equivalencies: https://lauriercloud.sharepoint.com/sites/human-resources/employee-relations/employee-groups/Pages/wlusa.aspx
Please Note : This position is represented by the WLU Staff Association bargaining unit.

Please submit a cover letter and resume.

Wilfrid Laurier University endeavors to fill positions with qualified candidates who have a combination of education, experience, skills and abilities to successfully perform the duties of the position while demonstrating Laurier’s Employee Success Factors. 

Diversity and creating a culture of inclusion is a key pillar of Wilfrid Laurier University’s Strategic Academic Plan and is one of Laurier’s core values. Laurier is committed to increasing the diversity of faculty and staff and welcomes applications from candidates who identify as Indigenous, racialized, having disabilities, and from persons of any sexual identities and gender identities. Indigenous candidates who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact the Office of Indigenous Initiatives at jbecker@wlu.ca. Candidates from other equity seeking groups who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact Employment Equity and Accessibility at diversity@wlu.ca. We have strived to make our application process accessible however if you require any assistance applying for a position or would like this job posting in an alternative format, please contact Human Resources at 519-884-1970 ext.2007 or hr@wlu.ca.
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