Provide administrative and support services for the Director and the Management team of Distribution Work Managemen.
Prepare routine correspondence and submissions, including reports, forms and memos
Arrange meetings with internal staff, senior management, external groups, as required
Maintain calendar, coordinate time request from Internal, Senior Management, external groups and government agencies.
Coordinate meetings, travel, hotel reservations and conference/forum registrations
Develop and maintain effective working relationships with both senior level internal and external contacts
Evaluate and screen telephone calls determining the urgency and confidentiality of issues
Monitor all incoming mail and correspondence
Manage expense reconciliations and coordinates payment of corporate expenses
Coordinate, compile and prepare travel expense payments
Assist in the preparation of Board documentation
Format PowerPoint slides, Word documents and Excel spreadsheets to be presentation-ready.
Organize and make arrangement for Line of Business Team one-on-one meetings
Review speeches and reports, editing as required
Deal on a daily basis with highly sensitive and confidential material nonpublic information which must be protected from accidental disclosure
Work on special projects as assigned
Perform other duties as required
Bachelor’s degree preferred
This position requires someone with 5+ years of experience supporting senior level executives
Intermediate/Advanced in software applications such as Microsoft Excel, Word, PowerPoint
Strong organizational skills and the ability to work independently, often with minimal supervision
Ability to work in a fast paced environment
Ability to multitask and manage multiple projects simultaneously and to adjust to competing and/or rapidly changing priorities
Self-motivated with an upbeat can-do attitude and the ability to learn quickly
Excellent project management skills with a consistent focus on prioritizing projects, communicating project status and meeting deadlines
Must be knowledgeable in the practice of corporate communications as it pertains to the dissemination/disclosure of information
Excellent command of English and writing skills
Ability to present and work cross-organizationally with exceptional professionalism and diplomacy
Extremely detail oriented with proven ability to effectively prioritize work flow
Strong interpersonal and communication skills
Demonstrated ability to drive towards solutions and providing thought leadership
If you share our passion for safety, our customer service focus, and are ready to play a lead role in building a bright future, we would love to hear from you!
Thank you for considering this opportunity and we welcome applications from all qualified candidates. If you are being considered for an interview or other assessment one of our Recruitment Consultants will be in touch. Furthermore, if you are being considered for an interview and require special accommodations please let us know. Finally, short-listed candidates will be asked to pass a reliability check (which could include criminal background check, driver’s license abstract, education verification, etc.) prior being offered a job at Hydro One.
Deadline: June 10, 2019
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