Employer Name: First Nations Financial Management Board (FMB)
Work Location:  170 Laurier Ave W Ottawa, Ontario

Job Title: Administrative Assistant

To Apply: https://fnfmb.bamboohr.com/jobs/view.php?id=38

Our Corporate Services team is growing and we have an Administrative Assistant opportunity available in our Ottawa office

The First Nations Financial Management Board (the “FMB”) has a unique opportunity for an experienced administrative professional to make a positive impact in growing our organization. This is a great opportunity to join a fantastic team in a great working environment and make a difference!

Responsibilities:

• Provide receptionist duties including answering phones, returning calls, greeting clients and guests, reading and routing incoming  mail
• Provide administrative support in the area of records management
• Preparation, execution and record keeping of client funding agreements
• Electronic record management using FMB’s record management system and client records management system and other systems and platforms used by the FMB
• Coordinate and arrange new office set-up for incoming and exiting employees including liaising with IT and other staff to provide key card access, set up computer stations and work areas
• Preparation and editing of reports, presentations, contracts, correspondence and other written material
• Manage contacts and calendars and schedule appointments with Microsoft Outlook
• Prepare, edit, format, assemble, revise and proofread materials using word processing, spreadsheets, database and presentation software
• Arrange travel schedule and reservations
• Set up and support video conference meetings
• Assist in planning, organizing and delivering of conferences, workshops, hospitality services, offsite events and special initiatives
• Perform other related duties as assigned

Qualifications:

• Office Administration Diploma or other relevant post-secondary education
• 1-2 years of administrative experience
• Advanced knowledge of the Microsoft Office Suite, with a Microsoft Office specialist certificate considered an asset
• Demonstrated financial literacy
• Strong attention to detail
• Experience working with different databases
• Well-developed communication abilities and previous experience interacting directly with clients
• Strong graphic design and/or presentation software formatting skills
• First Aid Certification or willingness to take the course