Administrative Assistant

Job Information
Author pmnationtalk
Date October 1, 2019
Type Full Time
Company First Nations Financial Management Board
Location Ottawa, ON
Category Admin / Office
Client First Nations Financial Management Board
Contact Information
To Apply: https://fnfmb.bamboohr.com/jobs/view.php?id=38

Employer Name: First Nations Financial Management Board (FMB)
Work Location:  170 Laurier Ave W Ottawa, Ontario

Job Title: Administrative Assistant

To Apply: https://fnfmb.bamboohr.com/jobs/view.php?id=38

Our Corporate Services team is growing and we have an Administrative Assistant opportunity available in our Ottawa office

The First Nations Financial Management Board (the “FMB”) has a unique opportunity for an experienced administrative professional to make a positive impact in growing our organization. This is a great opportunity to join a fantastic team in a great working environment and make a difference!

Responsibilities:

  • Provide receptionist duties including answering phones, returning calls, greeting clients and guests, reading and routing incoming  mail
  • Provide administrative support in the area of records management
  • Preparation, execution and record keeping of client funding agreements
  • Electronic record management using FMB’s record management system and client records management system and other systems and platforms used by the FMB
  • Coordinate and arrange new office set-up for incoming and exiting employees including liaising with IT and other staff to provide key card access, set up computer stations and work areas
  • Preparation and editing of reports, presentations, contracts, correspondence and other written material
  • Manage contacts and calendars and schedule appointments with Microsoft Outlook
  • Prepare, edit, format, assemble, revise and proofread materials using word processing, spreadsheets, database and presentation software
  • Arrange travel schedule and reservations
  • Set up and support video conference meetings
  • Assist in planning, organizing and delivering of conferences, workshops, hospitality services, offsite events and special initiatives
  • Perform other related duties as assigned

Qualifications:

  • Office Administration Diploma or other relevant post-secondary education
  • 1-2 years of administrative experience
  • Advanced knowledge of the Microsoft Office Suite, with a Microsoft Office specialist certificate considered an asset
  • Demonstrated financial literacy
  • Strong attention to detail
  • Experience working with different databases
  • Well-developed communication abilities and previous experience interacting directly with clients
  • Strong graphic design and/or presentation software formatting skills
  • First Aid Certification or willingness to take the course
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