Administrative Assistant
Employer Name: First Nations Financial Management Board (FMB)
Work Location: 170 Laurier Ave W Ottawa, Ontario
Job Title: Administrative Assistant
To Apply: https://fnfmb.bamboohr.com/jobs/view.php?id=38
Our Corporate Services team is growing and we have an Administrative Assistant opportunity available in our Ottawa office
The First Nations Financial Management Board (the “FMB”) has a unique opportunity for an experienced administrative professional to make a positive impact in growing our organization. This is a great opportunity to join a fantastic team in a great working environment and make a difference!
Responsibilities:
- Provide receptionist duties including answering phones, returning calls, greeting clients and guests, reading and routing incoming mail
- Provide administrative support in the area of records management
- Preparation, execution and record keeping of client funding agreements
- Electronic record management using FMB’s record management system and client records management system and other systems and platforms used by the FMB
- Coordinate and arrange new office set-up for incoming and exiting employees including liaising with IT and other staff to provide key card access, set up computer stations and work areas
- Preparation and editing of reports, presentations, contracts, correspondence and other written material
- Manage contacts and calendars and schedule appointments with Microsoft Outlook
- Prepare, edit, format, assemble, revise and proofread materials using word processing, spreadsheets, database and presentation software
- Arrange travel schedule and reservations
- Set up and support video conference meetings
- Assist in planning, organizing and delivering of conferences, workshops, hospitality services, offsite events and special initiatives
- Perform other related duties as assigned
Qualifications:
- Office Administration Diploma or other relevant post-secondary education
- 1-2 years of administrative experience
- Advanced knowledge of the Microsoft Office Suite, with a Microsoft Office specialist certificate considered an asset
- Demonstrated financial literacy
- Strong attention to detail
- Experience working with different databases
- Well-developed communication abilities and previous experience interacting directly with clients
- Strong graphic design and/or presentation software formatting skills
- First Aid Certification or willingness to take the course


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