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Administrative Assistant

Job Information
Author pmnationtalk
Date March 18, 2020
Type Temp - Full Time
Company Hydro One
Location To Be Determined, ON
Category Administrative Services
Client Hydro One
Contact Information
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Administrative Assistant

Date: Mar 13, 2020

Location: To Be Determined, ON, CA

Company: Hydro One Networks Inc

36081 – To Be Determined – Temporary – 6-12 months 

Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly  1.4 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario. Today, we’re focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play.

It’s an exciting time to join the team at Hydro One!

Job Description:

  • Prepare and/or process non-routine correspondence, legal documentation, and forms (ie, court pleadings, court motion records, factums, appeal books, case briefs contracts, opinions, construction liens, summons to witnesses, labour and employment materials, Executive Approvals, Memoranda to the Board, Statutory declarations, etc.), received through shorthand, Dictaphone, long-hand notes or transmitted via the personal computer.
  • Check for accuracy according to format and procedure, signing authorities, identification of parties, application of the corporate seal, terminology, etc. Sign routine correspondence as specified by Supervisor (Instructing Lawyers).
  • Liaise with internal and external groups as necessary, ie other Business Units, Courts, Government Agencies, Law firms, etc. to arrange court dates, arrange for examinations for discovery, obtain rulings, arrange property and corporate searches, follow up on the status of agreements, serve pleadings and other documents, etc.
  • Prepare supervisors’ expense reports and time sheets, requisition cheques, compile various monthly reports, assemble material and organize backup information as requested.
  • Perform routine compiling, processing and maintenance of information required by supervisor(s) eg, time sheets, vacation logs, etc. Refer to various Company manuals and guidelines, such as the Organizational Authority Register, MPPP’s as required.
  • Maintain supervisors’ calendar re meetings, court dates, arbitrations, appointments, etc. Answer calls to supervisor(s), taking messages as required.
  • Provide information to callers in subject areas agreed on with supervisor(s) and within bounds of confidentiality guidelines.
  • Respond to telephone and personal inquiries, determine nature of request and respond appropriately.
  • Establish with supervisor(s), priorities and schedules for ongoing work programs incorporating new work into schedules.
  • Consult with supervisor or others for advice and direction as necessary.
  • Maintain referral and follow-up control logs to track work in progress, as per departmental procedures. Refer requests for action to other staff in Division and/or Company, based on knowledge of organization, and consistent with confidentiality restrictions.
  • Process incoming and outgoing mail, sorting and distributing as necessary noting priorities, searching files, records, etc. to locate supporting information for supervisor, arranging for taxis, couriers, as necessary.
  • Set up and maintain supervisors’ working files in accordance with Records Management policies and guidelines, retrieving materials as required.
  • Maintain various administrative manuals. Prepare and maintain precedent files.
  • Make all necessary meeting, conference, and seminar and travel arrangements including accommodation, refreshments, advances, travel documents and preparing of handouts.
  • Ensure that supervisor has all required reference materials for meetings.
  • Perform other duties as required.

Selection Criteria

Essential Knowledge:

  • Requires experience to understand the specific and routine clerical processes relating to the administration of Directors work.
  • Experience with Microsoft Outlook, Word, Excel and Power point.
  • Candidates with SAP, and SharePoint experience would be an asset.
  • Requires comprehensive knowledge of office practices, including operation of various standard office equipment.
  • Requires knowledge of Hydro One web-sites for various policies and guidelines to assist completing and checking material / forms for accuracy, such as Corporate Charge Card policies; Human Resources policies.
  • This knowledge is considered to be acquired either through the successful completion of Grade XII in a Secondary School or by having the equivalent level of education in other office related studies.

Essential Competencies:

  • Requires a high proficiency in English grammar to prepare concise and effective correspondence, reports, etc.
  • Ability to work in a collaborative manner within the department and with staff in other departments is essential.

At Hydro One we understand that the success and strength of our business rests with our people. When we develop their skills, we are investing in both their success and ours. To secure the best talent, we seek to create a workforce that reflects the diverse populations of the communities where we live and work and to create a culture based on safety, innovation and inclusiveness.

We are honoured to be recognized by Forbes in its list of Canada’s Best Employers for 2020.

Thank you for considering a career with Hydro One, we welcome applications from all qualified candidates. If you are having difficulty using our online application system and you need an accommodation due to a disability, please email Hydro One will provide reasonable accommodation for qualified individuals with disabilities in the job application process.

Please note this email is only for accommodation requests. Resumes sent to this email address will not be considered.

Deadline: March 20, 2020

In the event you are experiencing difficulties applying to this job please consult our help page here.

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