Wilfrid Laurier University is a leading multi-campus, university known for academic excellence and a culture that inspires lives of leadership and purpose. Laurier has a distinct commitment to teaching, research, experiential learning, sustainability and scholarship, which combine to address critical challenges in society, business, the economy and the environment – globally and in the communities we serve. At Laurier’s heart is its strong student focus, which results in exceptional levels of student satisfaction and a deep sense of community that lives on through the university’s highly engaged alumni.
Laurier takes pride in building meaningful relationships with colleagues and students. The Laurier community supports one another, encourages collaboration and teamwork and respects work/life balance, all while recognizing the importance of a challenging, rewarding and inspiring career. Laurier has more than 19,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford, as well as locations in Kitchener and Toronto.
Diversity is one of Laurier’s core values. The university is committed to providing an inclusive workplace and employing a workforce that is reflective of local and national demographics. Our locations are situated on the traditional territories of the Neutral, Anishnawbe, and Haudenosaunee peoples. We recognize the unique heritages of Indigenous peoples and support their intentions to preserve and express their distinctive Indigenous cultures, histories, and knowledge through academic programming and co-curricular activities. Laurier’s Centre for Indigegogy is one example of how Laurier honours Indigenous knowledge.
We currently have an opportunity to join the Laurier community as an a Corporate Card Program Analyst.
Procurement Services is an agent of Wilfrid Laurier University, facilitating the procurement of goods and services through the development and implementation of procurement strategies. The role of the Corporate Card Program Analyst is to ensure compliance to Laurier’s Procurement Strategies, Policies and Procedures and risk mitigation through data analysis of transactions made by faculty, staff and researchers using the corporate credit card program.
The Corporate Card Program Analyst reports to the Manager, Procurement Services. The role requires a critical thinker who must be able to analyze transactions after occurrence for card misuse, fraud, non-compliance to University policy and procedures and be able to analyze transaction data to identify transactions that should have utilized university contracts. The position requires preparing detailed audit reports which will be sent to department heads, outlining audit findings and making recommendations for improvement. The position will be required to complete reports for management outlining the performance of the program and may need to present to senior management if required. Exceptional interpersonal skills, tact and the ability to ensure compliance with cardholders essential. The regular hours of work for this position are Monday – Friday, 8:30am – 4:30pm.
Development of the audit plan to ensure all departments are audited at least once every 2 years
Responsible for departmental audits for compliance to policy, regulatory requirements including risk mitigation for entire corporate card program. 4 to 5 departments/month to be audited for compliance to internal policy, expense reimbursement rules and public sector travel and expense guidelines
Development of audit reports for department heads regarding departmental compliance to Corporate card program requirements , including recommendations and follow-up on internal control changes to ensure compliance
Follow-up with department heads to ensure corrective actions are undertaken within their departments to ensure card misuse doesn’t occur as per the audit reports
Technical ability to perform a forensic audit when appropriate in cases of misuse or fraud
Maintain a separate audit system for research finance according to specific granting requirements
Management of Compliance Audit software (Visa Intelligence Compliance Audit) in order to proactively detect fraud/misuse of cards and spot audit high risk transactions.
Development and writing of rules within the VICA system to ensure misuse and fraud are identified based on analysis of buying trends
Continuous review of the University’s preventative controls to reduce incidents of misuse or fraud with recommendations being brought forward to Management.
Problem solving ability critical when analyzing data, trends and charges
Ability to troubleshoot when encountering questionable and complex transactions and make decisions independently as to whether the transaction was a legitimate business requirement
Tactfully communicate with individual card holders and department heads regarding the audited transactions and ability to make recommendations, especially when questioning of charges is required and hostility may be encountered
Training, Reporting and Compliance
Provide training to new employees, and lead group training sessions when required
Conduct spot audits in departments if audit findings require further analysis on an ongoing basis
Comfortable presenting to senior administration on audit findings and data analysis trends of the program.
Maintain the filing of all University Corporate Card statements on a monthly basis
University degree and working towards CPA designation
Minimum of two (2) years related work experience, including accounting and auditing experience
Thorough knowledge of auditing practises and standards
Advanced knowledge of effectively analyzing, distilling and aggregation of large volumes of data regularly
Exceptional communication skills (verbal and written) and presentation skills
ability to develop and maintain collaborative end user relationships
high level proficiency in the use of databases, spreadsheets, word processing, and presentation software tools
ability to make recommendations for improvements to the audit process
Basic data mining ability and trend analysis to monitor appropriate card usage
Salary Notes :
This is a full-time, continuing role.
Please Note :
This position is represented by the WLU Staff Association bargaining unit.
Please submit a cover letter and resume.
Wilfrid Laurier University endeavors to fill positions with qualified candidates who have a combination of education, experience, skills and abilities to successfully perform the duties of the position while demonstrating Laurier’s Employee Success Factors.
Diversity and creating a culture of inclusion is a key pillar of Wilfrid Laurier University’s Strategic Academic Plan and is one of Laurier’s core values. Laurier is committed to increasing the diversity of faculty and staff and welcomes applications from candidates who identify as Indigenous, racialized, having disabilities, and from persons of any sexual identities and gender identities. Indigenous candidates who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact the Office of Indigenous Initiatives at firstname.lastname@example.org. Candidates from other equity seeking groups who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact Employment Equity and Accessibility at email@example.com. We have strived to make our application process accessible however if you require any assistance applying for a position or would like this job posting in an alternative format, please contact Human Resources at 519-884-1970 ext.2007 or firstname.lastname@example.org.
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