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Financial Assistant

Job Information
Author pmnationtalk
Date March 3, 2020
Type Term - Full Time
Company Wilfrid Laurier University
Salary $29.21-$34.36 - Per Hour
Location Waterloo, ON
Category Finance
Client Wilfrid Laurier University
Contact Information
Apply Now!

Financial Assistant

Posting ID : 11622
Apply By : 3/9/2020
Position Title : Financial Assistant
Department : Athletics and Recreation
Job Type : Full-time, Limited Term
Campus : Waterloo
Reports To : Associate Director, Business Development and Facilities (Athletics and Recreation)
Position Summary :

Wilfrid Laurier University is a leading multi-campus, university known for academic excellence and a culture that inspires lives of leadership and purpose. Laurier has a distinct commitment to teaching, research, experiential learning, sustainability and scholarship, which combine to address critical challenges in society, business, the economy and the environment – globally and in the communities we serve. At Laurier’s heart is its strong student focus, which results in exceptional levels of student satisfaction and a deep sense of community that lives on through the university’s highly engaged alumni.

Laurier takes pride in building meaningful relationships with colleagues and students. The Laurier community supports one another, encourages collaboration and teamwork and respects work/life balance, all while recognizing the importance of a challenging, rewarding and inspiring career. Laurier has more than 19,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford, as well as locations in Kitchener and Toronto.

Diversity is one of Laurier’s core values. The university is committed to providing an inclusive workplace and employing a workforce that is reflective of local and national demographics. Our locations are situated on the traditional territories of the Neutral, Anishnawbe, and Haudenosaunee peoples. We recognize the unique heritages of Indigenous peoples and support their intentions to preserve and express their distinctive Indigenous cultures, histories, and knowledge through academic programming and co-curricular activities. Laurier’s Centre for Indigegogy is one example of how Laurier honours Indigenous knowledge.

We currently have an opportunity to join the Laurier community as a Financial Assistant.
The Financial Assistant position is part of a team responsible for the day-to-day administrative functioning of the Athletics and Recreation department, including data input, payment processing, and other clerical duties associated with departmental financial operations.

This position requires extensive knowledge and understanding of all facets of the payment processing operations and a thorough understanding of university expense and signing authority policies and procedures as well as Broader Public Sector Directives governing payment processing and disbursement of public funds. The incumbent will have daily contact with administration staff, management and other departmental staff in completing their duties and has a direct influence in providing excellent customer service and satisfaction to internal and external stakeholders. The incumbent works with confidential information; salary information, exercises considerable independence of judgement and acts as a resource to the department.

The position requires a combination of strong clerical skills and the ability to handle numerous tasks efficiently and accurately in a high volume payment processing environment. Confidential materials are handled on a regular basis, so the successful candidate must exercise discretion in the performance of their duties.

This position has a university-wide mandate and is based at the Waterloo Campus. The incumbent provides subject matter expertise to all campuses, requiring regular interpersonal interactions and collaboration with departments at the Waterloo and Brantford Campus and external partners. Special attention is given to ensure equitable service delivery across all locations.

This position works 32 hours a week, with normal hours of work being between 8:30am to 4:30pm, Monday to Friday.

Accountabilities : Daily Financial Responsibilities:

    • Completing Journal Voucher transfers and submitting for approval
    • Requesting new funds/orgs as needed
    • Moneris system processing
    • Bank reconciliation for Athletics
    • Funding journal voucher transfers from camps/donations/other misc.

Monthly Responsibilities:

    • Monthly expense and revenue reports
    • Forecast and budget reports
    • Analyze monthly variances for all accounts and indexes and provide commentary on whether they are timing or permanent.
    • Reconciliations to ensure financial ledger and admin system are aligned (eg rental revenue)

Year End Responsibilities:

    • Reconciliation of payables and receivables (rental of facilities)
    • Inventory for Hawk Gear
    • Analysis of prepaids
    • Petty Cash reconciliation and sign off at year-end

Administrative Responsibilities:

    • Act as the primary contact for financial inquiries within the department
    • Participate in clerical and administrative support with other members of the Athletics and Recreation team

Other:

    • Create documentation and processes for the department; e.g. bond process, club fees process, A/R aged report, Moneris reconciliation, Hawk Desk cash, interuniversity sport fees
    • Analysis- Analyze variances in admin system sales and Moneris transactions and determine solutions to fix where necessary. Analyze forecast and budget projections and variances and comment
    • Consult with staff to determine areas requiring further inquiry to assist with budgeting
    • Facilitate annual budgeting for the department
Qualifications :
    • College diploma in accounting or related field plus two to three years of related, preferably in a public sector environment.
    • Accounting experience to include reconciliations; variance reporting, financial reporting, financial analysis, advanced Excel, dealing with a multitude of inputs and complex situations, accounting knowledge and control experience
    • Knowledge of GAAP (Generally Accepted Accounting Principles);
    • Strong customer service orientation (responsive to customer needs/ expectations);
    • High degree of accuracy and attention to detail is essential;
    • Demonstrated ability to deal with frequent interruptions and high volume processing (adaptable/flexible);
    • Proven ability to deal with upset or irate clients with tact and diplomacy;
    • Excellent verbal and written communication skills. Proven ability to interact and communicate clearly and concisely with a variety of people with different backgrounds and knowledge;
    • Proven ability to interact and communicate effectively as a member of a team;
    • Demonstrated strong organization, time management, and problem solving skills in a busy office environment;
    • Good grammar, mathematical and spelling skills, as well as-proper e-mail etiquette;
    • Working knowledge of Microsoft Office Suite, particularly word and excel;
    • Knowledge of Banner, Millennium, SciQuest, Ratex Software packages an asset;
    • Knowledge of commodity, excise and other federal and provincial tax regulations as they apply to invoice payments an asset.
Grade : WLUSA-06
Salary : $29.21-$34.36
Salary Notes : This is a full-time, limited term position (32 hours per week) until September 16, 2020. The anticipated start date for the role is March 9, 2020. This position is eligible for education equivalencies.
Please Note :

This position is represented by the WLU Staff Association bargaining unit.

Please submit a cover letter and resume.

Wilfrid Laurier University endeavors to fill positions with qualified candidates who have a combination of education, experience, skills and abilities to successfully perform the duties of the position while demonstrating Laurier’s Employee Success Factors.

Diversity and creating a culture of inclusion is a key pillar of Wilfrid Laurier University’s Strategic Academic Plan and is one of Laurier’s core values. Laurier is committed to increasing the diversity of faculty and staff and welcomes applications from candidates who identify as Indigenous, racialized, having disabilities, and from persons of any sexual identities and gender identities. Indigenous candidates who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact the Office of Indigenous Initiatives at mireland@wlu.ca. Candidates from other equity seeking groups who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact Equity and Accessibility at equity@wlu.ca. We have strived to make our application process accessible however if you require any assistance applying for a position or would like this job posting in an alternative format, please contact Human Resources at 519-884-1970 ext.2007 or hr@wlu.ca.

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