The Financial Planning Analyst will provide corporate financial planning, budgeting, financial management and control services to an assigned portfolio of City Programs and/or Agencies, senior management, Committee and Council involving the planning, development, management, analysis and recommendation of those assigned clients’ multiyear service plans; 10-year capital budget and plans and 3-year operating budget and plans. To monitor and report on Section 37 contributions and spending as well as the City’s financial performance, providing oversight and compliance with financial planning and management policies and guidelines and ensuring that City financial and budgetary controls are met to fulfill the City’s fiscal management and accountability responsibilities and financial stewardship obligations, as well as to evaluate existing budgeting and financial planning and management policies, guidelines and controls in order to ensure the prudent fiscal management and stewardship of the City’s services and assets. To provide strategic and expert financial and business analysis and advice to ensure informed decision-making regarding City-wide, inter-program or service-specific policies, priorities and issues by all levels of management, Committee and Council throughout the year.
- Acts as a primary financial advisor to an assigned portfolio of City Programs and/or Agencies, providing corporate strategic and expert financial planning, management and control services and corporate financial oversight, including business/service analysis and the evaluation of service plans, capital and operating budget estimates and submissions; recommending program capital and operating budget targets; and the quantitative and qualitative factors inherent in service levels provide d and the service delivery undertaken, including performance measures, results and outcomes
- Undertakes the annual evaluation and negotiation to recommend, to the Executive Director, Financial Planning, CFO, City Manager, Budget Committee , Executive Committee and Council, operating and capital budgets and plans that are aligned with Council direction/priorities, meet corporate guidelines/targets and City service and operational, needs and are based on the most cost-effective use of City resources
- Undertakes a thorough review and critical analysis of divisional and Agency costs and revenues for both operating and capital budgets, including resources required to deliver the identified services and appropriate business case analysis
- Identifies, verifies and analyzes quantitative and qualitative factors such as the analysis of performance trends, unit cost of service and benchmarks to assess the efficiency and effectiveness of service delivery
- Participates in, and facilitates, budget briefings and reviews by Budget Committee members, Chairs of Standing Committees, individual Councillors and staff, and provides financial advisory services during the budget process and throughout the year for regular Committee business meetings, including agenda briefings
- Provides senior-level counsel in the budget review process, responding to and/or anticipating budgeting issues and requests for new, immediate program-specific or corporate information, and being accountable to Councillors, Committees and Council for the collection, analysis and dissemination of that information and resolution of those emergent issues
- Effectively participates in the development of strategic and innovative approaches, financial strategies and analytical techniques, and ensures the effective provision of senior-level advice, guidance, assistance and analytical services, providing fiscally sustainable solutions to meeting the City’s fiscal challenges, including cost containment and revenue maximization
- Conducts short-and long-term financial planning studies, analysis and research regarding the economic and operational impact of planned or probable changes in the City’s scope, structure, functions and finances, providing strategic advice on financial issues
- Establishes and maintains productive relations with Budget Committee members, Councillors, the City Manager, Deputy City Managers, the Chief Financial Officer, client General Managers and heads of Agencies, and other orders of government, and briefs and advises on financial planning and management policies and protocols as well as other key City policies and legislation, and their application to all matters having financial or performance implications, fiscal challenges and strategies, and the budgetary process
- Contributes to the preparation and delivery of presentations for the Mayor, Councillors’ ward meetings, other orders of government, stakeholders and visiting delegations to the City on the corporate financial planning process, the City’s service, capital and operating plans, City financial planning and management policies, protocols and practices, City financial challenges and strategies and the City’s overall fiscal health
- Supports the development and participates in the delivery of the City’s public consultation process
- Supports negotiations with officials from the provincial and federal governments, other municipalities and professional organizations regarding financial partnerships, subsidies and fiscal relationships and monitors City Program and Agency compliance with funding agreements
- Facilitates and supports the multi-year service planning process for the Corporation, including coordinating and assisting clients in linking strategic directions to multi -year service planning (service objectives and targets) to the budget process priority actions, monitoring planned results against actual performance
- Manages the provision of expert financial support and advice to Budget Committee, Executive Committee and Council that supplements the City Clerk’s management and recording of budget meeting proceedings
- Participates in debriefing sessions with all client groups that support continuous improvements in the City’s financial planning and management services, processes and policies
- Contributes to the preparation of the manuals of instruction for budgets and service planning
- Supports the delivery of financial management training for financial program staff as well as training for non-financial managers City-wide
- Reviews and analyzes all City staff reports from assigned client Program areas with financial implications prior to submission to Standing Committees, Budget Committee and Notices of Motion to Council and provides “sign-off” on behalf of the CFO as required by the Financial Control By-law
- Reviews all organizational change management requests from assigned client Program areas for financial implications and complement authority prior to Deputy City Manager approval on behalf of the City Manager
- Participates in special project teams relating to Council-directed, corporate, inter-program or services-specific initiatives or issues, providing sound strategic financial analysis and advice for recommendation, resolution and implementation
- Provides a strategic, financial link between the City and its Agencies, including advice on the resolution of issues, as well as interpretation of, and compliance with Council direction and City policies and procedures
- Provides input into the labour negotiation process regarding financial matters as well as deals with highly confidential and sensitive labour relations, staffing, real estate and legal issues affecting City and Agency services, operations and resources
- Monitors and evaluates in-year expenditure and revenue performance, compared to approved client budgets and performance measures, reporting on causes for variances and recommending mitigating strategies to City Program and Agency clients, the Executive Director, Financial Planning, the CFO, City Manager, Council Committees, and Council, as appropriate
- Prepares and presents reports, policy papers, briefing notes and/or presentations regarding strategic, financial and operational issues that are either within the purview of assigned programs, or corporate in nature, to senior management and/or Committees of Council, providing comprehensive corporate budget data and analysis, identification of all relevant issues and appropriate recommendations for decision-making
- Contributes to the provision of media releases and background information to the media, Councillors and the public regarding the City budget/budget process as well as City financial planning and management policies, and other financial or service-based information on behalf of the City
- Keeps abreast of the Corporation’s changing strategies, priorities, policies and programs, as well as provincial legislation, to ensure that the design and delivery of service plans and budgets are linked to strategic objectives and Council priorities; to provide effective financial analysis and advice to client City Program and Agency staff as well as senior management, individual Councillors, Committee and Council, and to assess potential financial issues and funding strategies
- Works with client programs and ensures on-going adherence to Council-approved financial protocols, controls, policies and procedures for program operating and capital budgets, reviewing and approving allotments, budget transfers and supplementary adjustments
- Advises client programs in the development, implementation, enhancement and use of corporate and divisional systems and tools that facilitate the preparation, analysis, consolidation and reporting for service planning, budgeting and performance management and that comply with corporate policies and financial planning requirements to support strategic corporate and political decision-making
- Post-secondary education in Public Administration, Business Administration, Financial Management or a related discipline or the equivalent combination of education and/or experience.
- Considerable experience in policy development, strategic and service (business) planning and evaluation, financial planning and budgeting, analysis and management, performance measurement, or another pertinent discipline in a large public or private sector organization.
- Considerable experience in preparing comprehensive reports and presentations and analyzing, interpreting and summarizing information for the purpose of supporting decision-making regarding financial, budgetary, policy and/or service issues.
- Experience with enterprise-wide financial, human resources and budgeting systems, (e.g. SAP).
- Experience with Microsoft Office Suite (e.g. Excel, Word, PowerPoint and Access).
- Strong research, analytical and conceptual thinking skills, with the capacity to understand complex financial, service, operating and policy issues, program interrelationships and the potential results and outcomes of policy actions, and the ability to conceptualize and develop options and recommendations to support decision-making.
- Knowledge in the application of the principles and practices of service planning, service-based performance budgeting, operating and capital budget formulation, analysis, evaluation and controls, financial planning / management processes, generally accepted budgeting principles and techniques, and financial systems with particular reference to public sector organizations.
- Highly developed interpersonal, human relations, negotiation, conflict resolution, and problem solving skills, with the ability to interact and communicate effectively with all levels of the organization and to forge solid, effective internal and external relationships.
- Highly developed oral and written communication skills at all organizational levels.
- Ability to be creative and to generate innovative solutions to resolve business issues.
- Ability to manage multiple tasks under pressure, and to produce results within tight timeframes.
- Sound judgment and ability to handle matters of a confidential, proprietary or sensitive nature as they relate to Council and other senior staff, public and personnel relations.
- Demonstrated ability to establish effective working relationships with staff, client programs, outside agencies, elected officials, other orders of government and the public.
- Familiarity with relevant government legislation and regulations in the area of governance, budgeting, financial reporting, service delivery, labour relations and occupational health and safety.
Number of Positions Open and Job Duration Information:
- One (1) Permanent vacancy
- One (1) Temporary vacancy, 12 months
Please note that all applicants are encouraged to provide a valid email address for communication purposes. Applicants may receive written correspondence regarding this job posting directly to the email address provided on their resume or to the one used to set-up their Candidate Profile if applying on TalentFlow. As an applicant, it is your responsibility to ensure that you check your email regularly.
The City of Toronto is committed to fostering a positive and progressive workforce that is representative of the citizens we serve. We will provide equitable treatment and accommodation to ensure barrier-free employment.
In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and the City of Toronto’s Accommodation Policy, a request for accommodation will be accepted as part of the City’s hiring process.
To avoid any delays in the recruitment process, if you require accommodation to apply or if selected to participate in an assessment process, you must provide your accommodation needs in advance. You may also be required to submit adequate medical/other documentation to Human Resources to support your request for accommodation