Integrated Database Administrator

Job Information
Author pmnationtalk
Date February 12, 2018
Type Full Time
Company Ontario Federation of Indigenous Friendship Centres
Location Toronto, ON
Category Information Technology
Client Ontario Federation of Indigenous Friendship Centres
Contact Information
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Integrated Database Administrator

The OFIFC is an award winning leader in culture-based management providing innovative research, policy, training and community development to 28 Friendship Centres and other urban Aboriginal service providers across Ontario.  Located in downtown Toronto, the OFIFC engages all levels of government and mainstream agencies.

OFIFC is a purpose-driven organisation which offers unique and challenging work.  A rewarding and enriching career awaits if you are skilled at critical thinking, building relationships, take personal accountability for getting things done and enjoy working as part of a team to collaboratively solve problems.


To ensure all aspects of the database operations are effective, efficient and adhere to all applicable laws and regulations. This includes the organisation, coordination and data analysis of the OFIFC’s integrated Database.

A Job Description is provided below.


  • Awareness of Indigenous culture;
  • Degree in Computer Science, Information Systems Management or related field or equivalent proven experience;
  • Minimum 3 years’ experience in database management systems and user application support, preferably in a non- profit environment;
  • Superior understanding of database systems;
  • Skilled in database report writing, queries and exports;
  • Expert level proficiency with SPSS or other relevant statistical software;
  • Proficiency in Microsoft Access, Excel and Map Point;
  • Must display the following competencies: analytical thinking, problem-solving, trouble-shooting, attention to detail, team player, organisational understanding, planning and organising; and
  • Criminal Reference Clearance (CPIC) and Vulnerable Sector Clearance are requirements of the employment offer

Posting Date: November 2017 until filled


Primary Objective:

To ensure all aspects of the database operations are effective, efficient and adhere to all applicable laws and regulations.  This includes the organisation, coordination and data analysis of the OFIFC’s Integrated Database.


Core Competencies:

·Culture – Takes personal responsibility to increase sensitivity, awareness and implementation of OFIFC’s Neha (bundle) including foundational teachings and organisational practices in both professional conduct and work-related deliverables.

· Accountability – Takes personal ownership and responsibility for the quality and timeliness of work commitments.

· Critical Thinking – Applies systematic, logical reasoning when addressing problems or situations in order to arrive at an appropriate solution or outcome.

·  Building Relationships and Strategic Partnerships – Builds, develops and sustains business relationships / strategic partnerships that are mutually beneficial, reciprocal and grounded in trust and respect.  It is recognising we are all interdependent and working towards the common good of the organisation.

·Results Orientation – Accomplishes established goals, delivers the outcomes required and achieves the results.  It includes the efficient and effective use of all resources (time, financial, people and technology).

· Teamwork and Collaboration – Works collaboratively with others and addresses conflict in a win-win productive manner.  This includes a mindset of sharing with others whether it is knowledge, recognition, information and skills.  Working towards a common purpose for the good of OFIFC and the communities of people it serves.

· Communication – Effectively delivers information in a transparent, honest and clear manner.  It includes actively listening, comprehending and responding appropriately when interacting with people.  It is about being respectful when expressing opinions and points of view.

Behavioural Competencies:         

  • Team Player
  • Planning and Organising
  • Organisational Understanding
  • Accuracy and Attention to Detail


Work Environment:

Works in a safe and suitable office environment exposed to mid to high level computer use and performs multiple tasks with simultaneous and tight deadlines.

Working Hours:

Works a regular 40 hour work week.  Evening hours may be necessary to meet work deadlines.



To perform data analysis, support the day-to-day database operational activities and ensures processes are aligned with OFIFC’s long-range strategic plan.

Key Contacts/Relationships:


Primarily communicates with the Program Managers and Program Director.



Acts as liaison with Contractors/Suppliers to ensure deliverables are on track and fall within the project scope.  Negotiates contracts and services ensuring OFIFC quality standards are reflected in the project throughout.


Key Responsibilities:

Data Base Management (65%)

·   Assumes primary responsibility for development, implementation and function of Integrated Database through oversight of the database developer contract;

·  Identifies database requirements by interviewing Friendship Centre staff; analysing program applications, programming, and operations; evaluating existing systems and designing proposed systems;

· Recommends solutions by defining database physical structure and functional capabilities, database security, data back-up, and recovery specifications;

·Installs revised or new systems by proposing specifications and flowcharts; recommending optimum access techniques; coordinating installation requirements.

·  Maintains database performance by calculating optimum values for database parameters; implementing new releases; completing maintenance requirements; evaluating computer operating systems and hardware products;

·  Maps out the conceptual design for a database and research tools;

·  Communicating regularly with technical, applications and operational staff to ensure database integrity and security;

· Supports database functions by designing and coding utilities;

·  Imports data into and exports data out of Integrated Database to other software programs for further data manipulation and reporting, as required;

Communication, Liaison and Support (35%):

  • Prepares users by conducting training; providing information; resolving problems;
  • Liaises with Research, Policy, and Program departments to assure quality and quantity of information within database;
  • Incorporates Indigenous trend requirements in programming within database deliverables;
  • Produces reports for staff, funders, and Friendship Centres as required;
  • Conducts support visits and provides information and training to Friendship Centres/Delivery Sites as required;
  • Provides Macro level scope and perspective between Key Performance Indicators and Poverty Reduction/Homelessness Indicators;
  • Acts as liaison between contracted database developer and OFIFC staff in the identification and approval of required changes to the scope of the Integrated Database development contract;

Other (5%):

  • Maintains and upgrades professional skills;
  • Promotes a healthy, safe work environment; and
  • Performs other duties, related to the position, as assigned by the Executive Director or designate.
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