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Manager, Integrated Academic Financial Services

Job Information
Author pmnationtalk
Date March 3, 2020
Type Term - Full Time
Company Wilfrid Laurier University
Salary $74,918 - $93,647 - Annual
Location Waterloo, ON
Category Finance
Client Wilfrid Laurier University
Contact Information
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Manager, Integrated Academic Financial Services

Posting ID : 11636
Apply By : 3/10/2020
Position Title : Manager, Integrated Academic Financial Services
Department : Provost and Vice-President Academic Office
Job Type : Full-time, Limited Term
Campus : Waterloo
Reports To : Associate Director: Academic Resource Management and Planning
Position Summary :

Wilfrid Laurier University is a leading multi-campus, university known for academic excellence and a culture that inspires lives of leadership and purpose. Laurier has a distinct commitment to teaching, research, experiential learning, sustainability and scholarship, which combine to address critical challenges in society, business, the economy and the environment – globally and in the communities we serve. At Laurier’s heart is its strong student focus, which results in exceptional levels of student satisfaction and a deep sense of community that lives on through the university’s highly engaged alumni.

Laurier takes pride in building meaningful relationships with colleagues and students. The Laurier community supports one another, encourages collaboration and teamwork and respects work/life balance, all while recognizing the importance of a challenging, rewarding and inspiring career. Laurier has more than 19,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford, as well as locations in Kitchener and Toronto.

Diversity is one of Laurier’s core values. The university is committed to providing an inclusive workplace and employing a workforce that is reflective of local and national demographics. Our locations are situated on the traditional territories of the Neutral, Anishnawbe, and Haudenosaunee peoples. We recognize the unique heritages of Indigenous peoples and support their intentions to preserve and express their distinctive Indigenous cultures, histories, and knowledge through academic programming and co-curricular activities. Laurier’s Centre for Indigegogy is one example of how Laurier honours Indigenous knowledge.

We currently have an opportunity to join the Laurier community as a Manager, Integrated Academic Financial Services.

The Provost and Vice-President Academic is the Chief Academic Officer and senior Vice-President of the University. The Provost is responsible for the academic mandate of the University and provides leadership in planning, policy development, establishing institutional priorities and the management of resources to achieve strategic goals. The Provost’s portfolio includes the Faculties as well as academic support units such as the Library, Teaching and Learning, Enrolment Services, Laurier International, Indigenous Initiatives.

Given the significance of the academic portfolio, activity associated with the Provost’s financial resources has widespread impact on faculty, staff and students at Laurier. Reporting to the Associate Director: Academic Resource Management and Planning, the primary responsibility of the Manager, Integrated Academic Financial Services is to provide financial planning and analytical support to the Provost and Vice-President Academic on matters relating to the budget portfolios, financial management, financial reporting and integrated planning initiatives.

They are responsible for providing financial analysis, financial modeling and forecasting, and managing the academic budget portfolios and associated financial reporting. The Manager maintains responsibility for the day-to-day administration of the VPA-responsible budget portfolio and financial reporting. They work closely with the Financial Analysts, Faculty Senior Administrative Officers and Faculty Relations on the effective financial management within the Faculties. The Manager is responsible for collective agreement oversight, and supports the bargaining team for the WLUFA collective bargaining processes, providing financial and analytical support.

The Manager is also responsible for academic space planning, and is a member of the Facilities and Space Management Committee (Waterloo and Brantford). The Manager will ensure compliance with financial and general management policies and procedures necessary to ensure effective and efficient operations and the development of best practices.

Accountabilities : Leadership

    • Participates in strategic planning to ensure the effective and efficient use of operational resources in support of teaching and research activities in accordance with university goals and objectives; involved in highly confidential issues including resource allocation, staffing plans and long-term planning;
    • Advises VPA and their direct reports on integration of planning priorities and resource allocation, financial matters, policies/procedures, financial terminology and standard accounting practices;
    • Serves as a member of the cross-unit team that coordinates the budget development process;
    • Works closely with the Associate Director: Academic Resource Management and Planning to support the successful transition of the VPA portfolio to the new budget model.

Budgeting

    • In coordination with Financial Resources, is responsible for annual budget development of the VPA administrative budgets in the context of a change in the overall budget model (from historical/incremental to hybrid responsibility-centre management);
    • Administers the VPA administrative budgets, including budgets related to the WLUFA Collective Agreements;
    • Supports the new program budgeting process by reviewing new program budgets prepared by the Faculty financial analysts
    • Reviews and analyzes consolidated budgets to provide recommendations to the VPA; alerts VPA to anomalies or shortfalls in budget expenditures;
    • Coordinates and prepares multi-year project budgets;
    • Reviews resource requests, including confirming availability of resources for new positions within the VPA portfolio;
    • Monitors the budget implications of all new full-time faculty contracts and all senior academic administrator hires.

Financial Management

    • Responsible for financial activities and maintaining control of the VPA operating expenditures; signing authority on all VPA accounts except for personal expenses of those who report directly to the Vice-President Academic;
    • Maintains close contact with the Financial Resources department to ensure full utilization and consistency of financial systems, models, policies and procedures;
    • Acts as point of contact and resource person for the VPA, Deans, Directors, and budget managers in regarding financial matters; liaises with Financial Resources to ensure consistency and accountability;
    • Manages the financial aspects of the Voluntary Retirement Incentive Program;
    • Serve as the VPA’s liaison on financial matters with external partners.

Collective Agreement Oversight

    • Provides overall monitoring and, where applicable, administration of financial aspects of full- and part-time collective agreements (for example: PER, travel, Marking and Grading and research releases);
    • Provides financial and analytical support as a resource of bargaining team for the WLUFA collective bargaining processes;
    • Supporting collective bargaining with WLUFA, including participating in compensation analysis and article costing throughout the process;
    • In collaboration with Faculty Relations, prepares the faculty salary calculations each year, ensuring compliance with collective agreement articles, and coordinates with Human Resources and Financial Resources regarding the appropriate allocation and funding;
    • Assists the VPA and the senior staff in Financial Resources in the development and planning of various financial scenarios in support of faculty bargaining strategies.

Financial Reporting

    • Coordinates and prepares multi-year forecasts;
    • Prepares custom financial reports based on the needs of the VPA;
    • Prepares regular budget to actual reports and quarterly variance reports, as required.
    • Coordinates academic year-end activities, including recording of academic liabilities (e.g. administrative leave accruals, banked course liabilities etc);
    • Leads government and related reporting within the VPA portfolio, including preparation of reporting for Indigenous Initiatives and other government funding, ensuring compliance with reporting requirements and appropriate review within Financial Resources.

Space Management

    • Participates, as required, in Waterloo and Brantford campus Facility and Space Management Committees (as VPA-appointed co-chair in Waterloo and as a member in Brantford);
    • Assists members of VPAC with overall academic space portfolio planning and management;
    • Responsible for implementing the VPA’s directives for the allocation of space.

Other

    • Special project analysis and reporting as required;
    • Liaises with the Office of Institutional Research as required;
    • Other duties as required.
Qualifications :
    • University degree in Accounting or Business Administration, or equivalent;
    • Recognized accounting designation ( CPA);
    • 5 years related experience in an accounting or resource management role, preferably in a public sector environment;
    • Advanced spreadsheet skills (Excel) and knowledge of other MS office products (Word, PowerPoint, and Access);
    • Ability to analyze numeric and other data and present it an appropriate form;
    • Demonstrated ability to make planning recommendations from qualitative and quantitative inputs;
    • Ability to adapt and design processes to effectively manage data;
    • Self-motivated, goal-orientated, and flexible individual who is capable of working in an environment where priorities can change quickly;
    • Excellent communication, problem solving, time management and interpersonal skills with a focus on providing exceptional customer service in a team environment;
    • Ability to travel between both the Waterloo and Brantford campuses;
    • Willingness to extend hours as needed for critical activities, e.g., collective bargaining, year-end; priority projects, etc.
Grade : MG-2B
Salary : $74,918 – $93,647
Salary Notes : This is a full-time, limited term position with an anticipated end date of October 2021.
Please Note :

Please submit a cover letter and resume

Wilfrid Laurier University endeavors to fill positions with qualified candidates who have a combination of education, experience, skills and abilities to successfully perform the duties of the position while demonstrating Laurier’s Employee Success Factors.

Diversity and creating a culture of inclusion is a key pillar of Wilfrid Laurier University’s Strategic Academic Plan and is one of Laurier’s core values. Laurier is committed to increasing the diversity of faculty and staff and welcomes applications from candidates who identify as Indigenous, racialized, having disabilities, and from persons of any sexual identities and gender identities. Indigenous candidates who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact the Office of Indigenous Initiatives at mireland@wlu.ca. Candidates from other equity seeking groups who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact Equity and Accessibility at equity@wlu.ca. We have strived to make our application process accessible however if you require any assistance applying for a position or would like this job posting in an alternative format, please contact Human Resources at 519-884-1970 ext.2007 or hr@wlu.ca.

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