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Real Estate Administrative Clerk

Job Information
Author pmnationtalk
Date March 18, 2020
Type Temp - Full Time
Company Hydro One
Location Markham, ON
Category Accounting / Finance
Client Hydro One
Contact Information
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Real Estate Administrative Clerk

Date: Mar 11, 2020

Location:

Company: Hydro One Networks Inc

35944 – Markham – Temporary – 4 months 

Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.4 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario. Today, we’re focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play.

It’s an exciting time to join the team at Hydro One!

General Accountabilities

  • Process real estate documents associated with all Hydro One’s real estate transactions.
  • Initiate and process payments-in-lieu-of-taxes, interim payments and invoices for rent, taxes, local improvements and other costs associated with owned assets and facilities rented to, and from Hydro One. Distribute bills and collect revenues as necessary.
  • Maintain and file records, check for completeness, reconcile account, correct if necessary and answer any associated enquiries.
  • Provide accounting information to department staff, and statistical reports to Supervisor as required.
  • Prepare and input invoice information to the accounts payable and accounts receivable databases, and upload to the corporate mainframe accounting system, obtaining approvals as necessary.
  • Maintain batch totals and reports, prepare journals and operate computerized billing and financial management systems. Input, check, maintain and retrieve information to/from a local database containing a variety of records pertaining to Hydro One’s real estate assets.
  • Perform a wide range of administrative functions for the department, including preparing and processing cash advances, expense reports, temporary signing authority changes, cheque requisitions, allowances etc.
  • Produce a wide range of reports and correspondence for department staff, using standard word processing, spreadsheet, graphics and database software.
  • Provide statistics to Supervisor or finance staff for input to the business plan and budget. Answer enquiries from internal and external staff on a wide variety of real estate matters, forwarding to appropriate department staff as necessary.
  • Perform other duties as required.

Selection Criteria

Essential Competencies

  • Requires a good knowledge of business and office practices to perform the administrative functions and process real estate documents
  • Requires a good knowledge of accounting principles, practices and systems to understand Corporate and Divisional accounting procedures and process invoices, payments and journal entries.
  • Requires a good knowledge of business arithmetic to reconcile accounts, process payments and verify and correct weekly posting details.
  • Requires proficiency in keyboarding, and a good knowledge of standard database, spreadsheet, graphics and word processing software.
  • Requires good speaking, writing and listening skills to communicate effectively when answering enquiries and preparing correspondence.
  • This knowledge is considered to be normally acquired in Grade XII education in a secondary school, or by having the equivalent level of education.

Essential Experience:

  • Requires real estate experience to process and understand a wide variety of legal real estate documents, including property descriptions, survey plans, sketches, deeds, easements, payments-in-lieu-of-taxes, etc.
  • Requires experience to understand the Corporate and Divisional procedures related to the production of reports and correspondence, filing, expense reports, cash advances, cheque requisitions, signing authorities, time exceptions, etc.
  • Requires experience to understand the procedures and processes associated with initiating and processing invoices, reconciling accounts, preparing journals and operating various computerized systems including billing, payables, receivables and financial management systems.
  • A period of over three years, up to and including four years, is considered necessary to gain this experience.

At Hydro One we understand that the success and strength of our business rests with our people. When we develop their skills, we are investing in both their success and ours. To secure the best talent, we seek to create a workforce that reflects the diverse populations of the communities where we live and work and to create a culture based on safety, innovation and inclusiveness.

We are honoured to be recognized by Forbes in its list of Canada’s Best Employers for 2020.

Thank you for considering a career with Hydro One, we welcome applications from all qualified candidates. If you are having difficulty using our online application system and you need an accommodation due to a disability, please email careers@hydroone.com. Hydro One will provide reasonable accommodation for qualified individuals with disabilities in the job application process.

Please note this email is only for accommodation requests. Resumes sent to this email address will not be considered.

Deadline: March 23, 2020

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