Senior Procurement Specialist

Job Information
Author pmnationtalk
Date June 20, 2019
Type Full Time
Company Wilfrid Laurier University
Salary $36.24 - $42.62 - Per Hour
Location Waterloo, ON
Category Admin / Office
Client Wilfrid Laurier University
Contact Information
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Senior Procurement Specialist

Posting ID : 10909
Apply By : 7/1/2019
Position Title : Senior Procurement Specialist
Department : Procurement Services
Job Type : Full-time, Continuing
Campus : Waterloo
Reports To : Manager Procurement Services
Position Summary :

Wilfrid Laurier University is a leading multi-campus, university known for academic excellence and a culture that inspires lives of leadership and purpose. Laurier has a distinct commitment to teaching, research, experiential learning, sustainability and scholarship, which combine to address critical challenges in society, business, the economy and the environment – globally and in the communities we serve. At Laurier’s heart is its strong student focus, which results in exceptional levels of student satisfaction and a deep sense of community that lives on through the university’s highly engaged alumni.

Laurier takes pride in building meaningful relationships with colleagues and students. The Laurier community supports one another, encourages collaboration and teamwork and respects work/life balance, all while recognizing the importance of a challenging, rewarding and inspiring career. Laurier has more than 19,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford, as well as locations in Kitchener and Toronto.

Diversity is one of Laurier’s core values. The university is committed to providing an inclusive workplace and employing a workforce that is reflective of local and national demographics. Our locations are situated on the traditional territories of the Neutral, Anishnawbe, and Haudenosaunee peoples. We recognize the unique heritages of Indigenous peoples and support their intentions to preserve and express their distinctive Indigenous cultures, histories, and knowledge through academic programming and co-curricular activities. Laurier’s Centre for Indigegogy is one example of how Laurier honours Indigenous knowledge.

We currently have an opportunity to join the Laurier community as a Senior Procurement Specialist.

Procurement Services is an agent of Wilfrid Laurier University in the administration of procuring goods and services and contracts. The Senior Procurement Specialist is responsible for procuring products and services for the University and for sourcing projects that identify and bring to contract, suppliers that are strategic in nature and university wide in scope.

Communication and collaboration with both senior and junior staff is necessary both within the department and within the University as a whole. The position influences, convinces, directs and persuades University staff in support of their procurement requirements to ensure the University is receiving value for money while maintaining accountability to various procurement standards and regulations. Assignments vary and the Senior Procurement Specialist will be responsible for program areas including communications, negotiations, student initiatives, compliance and services. The Senior Procurement Specialist will be a highly skilled procurement professional and will exercise a great degree of independent judgment and analysis.

This position has a university-wide mandate and is based at the Waterloo Campus. The incumbent provides subject matter expertise to all campuses, requiring regular interpersonal interactions and collaboration with departments at the Waterloo Campus, the Brantford Campus, the Toronto office and external partners. Special attention is given to ensure equitable service delivery across all locations.

The normal hours of work are 8:30 am to 4:30 pm, Monday to Friday.

Accountabilities :Procurement


  • Authority to process, review and approve purchases orders in shopLaurier.
  • Creating and maintaining vendor records in shopLaurier and Banner.
  • Will assume responsibility of major acquisitions including those exceeding their direct signing authority limit.
  • Ability to work independently while under the general direction of Senior staff (Manager, AVP Financial Resources)
  • Completing projects which will include communications, market analysis, Request for Quotations, Request for Proposals, Request for Information, Request for Supplier Qualification, department initiatives, departmental events, and developing and maintaining a thorough working knowledge of department activities.
  • Will assume responsibility as Procurement subject matter expert and process lead through the RFX project from start to finish
  • Review evaluator scores and feedback and tactfully communicate and provide direction regarding accountabilities and requirements for evaluations under relevant legislation
  • Identifying and seeing through to completion new innovative procurement strategies to improve overall efficiencies within Laurier
  • Negotiate agreements that deliver strategic value to Laurier and support the University’s Success Factors
  • Posting competitive purchasing documents on public posting websites
  • Excellent working knowledge of the Broader Public Sector Procurement Directive, relevant trade agreements and Laurier Policies and Procedures
  • Implementing acquisition strategies for the individual departments within the university based on analysing their current needs and objectives
  • Possessing a sound understanding of Canadian and International competitive and contract law
  • Possessing a comprehensive understanding of the Code of Ethics and an ability to identify potential difficult ethical situations
  • Working with suppliers and Accounts Payable on invoice discrepancies and contacting the supplier on price discrepancies to the Purchase Order.
  • Cross-training of job duties for back-up in the department
  • Provide guidance and subject-matter expertise to other Procurement team staff in matters related to the RFX process, University policy and relevant trade agreements and legislation.
  • Provide guidance and direction to the Procurement Specialist and Buyer for escalated concerns or complicated circumstances
  • Act as the main resource for procurement staff in the manager’s absence, including the ability to make strategic operational decisions without prior approval.
  • Act as a senior Procurement Services representative on committees
  • Assist in BPS and Procurement Card Training
  • Represent Laurier Procurement in external groups such as the Grand River Cooperative Procurement Group.
  • Assist in the formulation and maintenance of Sustainable Procurement Guidelines
  • Assume lead on Strategic Procurement Initiatives as required

Strategic Initiatives/Projects


  • Participating on university project teams and providing input on strategic development
  • Supporting procurement activity in projects and programs within the University
  • Planning and administering projects for Procurement Services to improve efficiencies
  • Self-sufficient in picking up unassigned projects and seeing the projects through to completion
  • Maintain strong, positive, inter-personal relationships with key stakeholders within the University
  • Preparation of Business cases for Senior Management for strategic initiatives
  • Participate in the development of Best Practices to ensure that resources are available to allow all University staff to perform job function efficiently as it relates to strategic sourcing

Contract Management


  • Provide oversight to departments regarding procurement strategies for upcoming contract renewals.
  • Perform vendor management evaluations to ensure contractual and service agreements are being upheld



  • Participation in conferences and training when applicable and approved by the Manager, Procurement Services to increase the level of expertise required
  • Back-up to other departmental areas as required, including supervisory duties

Qualifications :


  • Valid CSCMP (Certified Supply Chain Management Professional) Designation,C.P.P.B (Certified Professional Public Buyer) or C.P.P.O (Certified Public Procurement Officer) Designation
  • Minimum 3 years progressive experience leading RFX processes including at least 1 year in a public procurement environment
  • Demonstrated knowledge of the Broader Public Sector Expense and Procurement Directives, Canadian Free Trade Agreement and Canada-European Comprehensive Economic Trade Agreement.
  • Computer literacy, including Microsoft Office and Outlook
  • Good working knowledge of Banner, or other financial system an asset
  • Excellent interpersonal skills
  • Exceptional written and verbal communication skills
  • Detail oriented and ability to multi-task and handle frequent interruptions in an open concept office environment.
  • Self-motivated, goal-oriented individual who is capable of working in a dynamic work environment.
Grade : WLUSA-09
Salary : $36.24 – $42.62
Salary Notes : This is a full-time, continuing position.
This position is eligible for education equivalencies:
Please Note : This position is represented by the WLU Staff Association bargaining unit.

Please submit a cover letter and resume.

Wilfrid Laurier University endeavors to fill positions with qualified candidates who have a combination of education, experience, skills and abilities to successfully perform the duties of the position while demonstrating Laurier’s Employee Success Factors. 

Diversity and creating a culture of inclusion is a key pillar of Wilfrid Laurier University’s Strategic Academic Plan and is one of Laurier’s core values. Laurier is committed to increasing the diversity of faculty and staff and welcomes applications from candidates who identify as Indigenous, racialized, having disabilities, and from persons of any sexual identities and gender identities. Indigenous candidates who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact the Office of Indigenous Initiatives at Candidates from other equity seeking groups who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact Employment Equity and Accessibility at We have strived to make our application process accessible however if you require any assistance applying for a position or would like this job posting in an alternative format, please contact Human Resources at 519-884-1970 ext.2007 or






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