Reporting to the Manager, Operational Support, the Supervisor of Operational Support is responsible for:
- Supervises the preparation and approval of purchase requests including departmental purchase order (DPO’s) requisitions, contract release order requisitions (CRO’s), purchase requisitions and Sole Source documents.
- Responsible for the timely payment of invoices, petty cash, Purchasing Cards, Fuel Cards and capital payment requisitions.
- Supervises 3rd Party Recovery functions including the preparation of invoice requisitions, Inter Departmental Recoveries (IDR) from other City Divisions and Agencies, yellow bag tag recoveries, weekly invoicing of loads to landfill, multi-residential bin revenue billing, set Municipal tipping fees at Green Lane, prepare various grant /funding applications including Ontario Tire Stewardship and Electronic Stewardship, manage interface billing from Weigh Scales to SAP A/R for billing customers who drop off waste at our transfer facilities and assist PPFA in collections of overdue accounts.
- Supervises SWMS Financial year-end close to meet PPFA and Financial Services closing schedule.
- Responsible for SWMS general ledger, financial reporting, account reconciliations, year-end close, account corrections, performance measures and assist with quarterly reporting.
- Reviews wireless device purchases and usage monitoring.
- Prepares the divisions financial signing authority processes, ensuring compliance with divisional and corporate requirements
- Ensures compliance with Corporate and Cluster financial policies, procedures, guidelines and directives.
- Provides internal fiscal control including accuracy and integrity of revenue and payables related business processes.
- Responsible for the effective administration/supervision of assigned staff, including the preparation of job postings/advertisements, hiring, attendance management, training, conducting performance reviews and disciplinary action.
- Participates as an effective team member in the Division’s management staff, undertaking in this capacity such special projects and assignments as may be required from time to time.
- Provides sound advice and assistance to the operating management of the division on matters of procurement and financial policies and procedures.
- Provides training support and advice to Solid Waste Management Services on purchasing policies and procedures, setting up of purchasing documents, sole sourcing, amending purchase orders, specialized purchasing, for example, and consulting and computer equipment.
- Represents the division as required in discussions and negotiations with other divisions and/or outside parties. Some travel required to Transfer stations for training purposes.
- Keeps abreast of relevant Provincial statutes and regulations, City by-laws and Council directions and agreements; initiates accounting and purchasing action where required
- Participates in investigations relating to fraudulent activities and ensures staff is aware of the fraud and conflict of interest policy and procedures.
- Participates as an effective team member of the management unit, and provide support to the Manager, Financial Reporting by undertaking special projects and assignments as may be required from time to time.
- Coordinates the training and use of software including SAP, Project Tracking Portal (PTP), RPGS, Toronto TMMS, SWAP, SAP, weigh scale software and billing software.
- Liaises with operational supervisors regarding waste management issues.
- Represents operations on technical and analytical matters related to the Unit.
- Supervisory experience in accounting and administration in a large public or private sector organization.
- Possession of a CPA accounting designation or equivalent combination of education and experience.
- Project management experience including an ability to manage multiple tasks and to work effectively in a fast paced, constantly changing environment.
- Experience in providing work direction, supervising, training and evaluating staff, as well as handling labour relations matters.
- Ability to lead, motivate, train, provide direction and supervise support staff within a unionized framework.
- Strong interpersonal, communication both oral and written, analytical, conflict resolution and problem solving skills with the ability to develop and recommend effective solutions.
- Effective decision maker that promotes and fosters teamwork, with the ability to manage change in a customer driven environment.
- Extensive knowledge of computer based accounting systems (SAP) and Microsoft Office Suite (Word and Excel).
- Familiarity with government legislation in the area of Occupational Health and Safety, Ontario Disability Act and Ontario Human Rights Code.
- Possess and maintain a valid Province of Ontario Class “G” Driver’s License and qualify for the City’s equipment operating permits and requirements.
Please note that all applicants are encouraged to provide a valid email address for communication purposes. Applicants may receive written correspondence regarding this job posting directly to the email address provided on their resume or to the one used to set-up their Candidate Profile if applying on TalentFlow. As an applicant, it is your responsibility to ensure that you check your email regularly.
The City of Toronto is committed to fostering a positive and progressive workforce that is representative of the citizens we serve. We will provide equitable treatment and accommodation to ensure barrier-free employment. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and the City of Toronto’s Accommodation Policy, a request for accommodation will be accepted as part of the City’s hiring process.
If you are invited to participate in an assessment process, kindly provide your accommodation needs in advance. Please be advised that you may be requested to provide medical/other documentation to Human Resources to ensure that appropriate accommodation is provided to you throughout the hiring process.