Access & Privacy Officer

Access & Privacy Officer

Job Information
Author ahnationtalk
Date December 6, 2016
Type Full Time
Company City of Toronto
Salary $85,722.00 - $100,718.80 - Per Hour
Location Toronto, ON
Category Communications
Client City of Toronto
Contact Information
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Access & Privacy Officer

Job Classification Title ACCESS & PRIVACY OFFICER
Job ID # 2257200 X
Division City Clerk’s Office
Section Corporate Information Management Services
Work Location CITY HALL, 100 QUEEN ST W
Job Stream Communications & Protocol
Job Type Permanent, Full-Time
Salary/Rate $85,722.00 – $100,718.80 / Year
Hours of Work (bi-weekly) 70.00
Shift Information Monday to Friday, 35 Hours per Week
Affiliation Non-Union
Number of Positions Open 1
Posting Date 06-Dec-2016
Closing Date 20-Dec-2016

Job Description

Major Responsibilities:

As a member of the Access and Privacy team reporting to the Manager, Access & Privacy, you will be responsible for reviewing corporate records for exemptions and formulating access decisions under the Municipal Freedom of Information and Protection of Privacy Act, (MFIPPA) & the Personal Health Information Protection Act (PHIPA), “the Acts”, or comparable legislation from other Canadian jurisdictions.

  • Formulates decisions on requests for information based on detailed analysis of records and prepares formal decision letters under the City Clerk’s signature, including where appropriate, information on specific exemptions, fees and appeal rights.
  • Uses judgement in balancing the right of access with the protection of personal and other confidential information in accordance with the Acts, Regulations and Orders of the Information & Privacy Commissioner, while ensuring that specific provisions of the Acts such as notification requirements are met.
  • Uses judgement in applying mandatory and discretionary exemptions to City information based on broad knowledge of issues confronting the City and specific divisions.
  • On appeal, conducts specialized mediation with the Information and Privacy Commissioner/Ontario and participates in oral inquiries before this tribunal.
  • Prepares comprehensive written arguments in response to inquiries before the Information & Privacy Commissioner.
  • Manages assigned projects, ensuring effective teamwork and communication, high standards of work quality and organizational performance and continuous learning.
  • Communicates with requesters (including the media, legal firms, representatives from other governments, and members of the public) to clarify and resolve issues that arise.
  • Negotiates with requesters and divisional staff, and provides advice and guidance with respect to the application of the Acts to City information, Orders of the Information and Privacy Commissioner and the associated business policies, processes, directives and guidelines.
  • Works with staff in all divisions to identity and obtain records responsive to access requests.
  • Researches and analyzes case law and Information & Privacy Commissioner of Ontario (IPC) precedents, and consults with stakeholders to ensure their views and concerns are taken into account in the application of discretionary exemptions.
  • Develops fee estimates and ensures mandatory third party notification requirements are met.
  • Documents the review process and all related transactions in detail.
  • Provides advice and recommendations to City staff and Elected Official on access and privacy issues that are often sensitive and/or political.
  • Prepares specialized training modules on the Acts for Members of Council, Accountability Officers, and City staff and conducts training session utilizing traditional and innovative training methods.
  • Maintains knowledge of emerging and potentially contentious City issues.
  • Demonstrates an understanding of the vision, mission and strategic directions of the City Clerk’s Office and its services.
  • Demonstrates a basic knowledge of the role of the City Clerk under the Municipal Elections Act, 1996, and the fundamentals of delivering a municipal election.
  • Participates in the delivery of the municipal election.
  • Demonstrates understanding of Council’s decision making role and the use of the Toronto Meeting Management Information System to access the legislative process.

Key Qualifications:

  1. Considerable experience in reviewing City records for exemptions under MFIPPA and ensuring that access to personal health information is done according to the principles of PHIPA.
  2. Considerable experience in preparing reports and the application of relevant information to support policy analysis and decision making.
  3. Extensive knowledge of MFIPPA, PHIPA, relevant City by-laws, and Orders of Information and Privacy Commissioner, especially orders pertaining to the municipal environment.
  4. Demonstrated ability to establish effective working relationships with staff, client divisions, outside agencies and Members of Council and political staff.
  5. Demonstrated analytical and problem solving skills.
  6. Well developed communication skills, (both written and oral) and interpersonal skills to build good internal/external working relationships.
  7. Excellent organizational and time management skills.
  8. Sound judgment and ability to handle matters of a confidential, political and/or sensitive nature.
  9. Familiarity with Freedom of Information request management systems.
  10. Familiarity with government legislation in the area of Occupational Health and Safety.

Please note that all applicants are encouraged to provide a valid email address for communication purposes. Applicants may receive written correspondence regarding this job posting directly to the email address provided on their resume or to the one used to set-up their Candidate Profile if applying on TalentFlow. As an applicant, it is your responsibility to ensure that you check your email regularly.

The City of Toronto is committed to fostering a positive and progressive workforce that is representative of the citizens we serve. We will provide equitable treatment and accommodation to ensure barrier-free employment.  In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and the City of Toronto’s Accommodation Policy, a request for accommodation will be accepted as part of the City’s hiring process.

If you are invited to participate in an assessment process, kindly provide your accommodation needs in advance. Please be advised that you may be requested to provide medical/other documentation to Human Resources to ensure that appropriate accommodation is provided to you throughout the hiring process.

If you are an individual with a disability and you need assistance or an accommodation during the application process, please call us at 416-392-4741 or email us at


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