Graduate Program Assistant

Graduate Program Assistant

Job Information
Author pmnationtalk
Date June 10, 2021
Type Full Time
Company Wilfrid Laurier University
Location Brantford, ON
Category Assistant
Client Wilfrid Laurier University
Contact Information
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Date: Jun 2, 2021

Location: Brantford, CA

Company: Wilfrid Laurier University

Department: Faculty of Human & Social Sciences

Job Type: Limited Term

Full-time/Part-time: Part Time (>910 hrs/year)

Campus: Brantford

Reports to:  Senior Administrative Officer, FHSS

Employee Group: PAG

Application Deadline:  June 10, 2021

Requisition ID: 1384

Wilfrid Laurier University is a leading multi-campus university that excels at educating with purpose. Through its exceptional employees, students, researchers, leaders, and educators, Laurier has built a reputation as a world-class institution known for its rich student experience, academic excellence, and global impact.  With a commitment to Indigenization and commitment to equity, diversity, inclusion, Laurier’s thriving community has a place for everyone.

Laurier has more than 19,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford, as well as locations in Kitchener and Toronto. The university is committed to providing an inclusive workplace and employing a workforce that is reflective of local and national demographics. Our locations are situated on the traditional territories of the Neutral, Anishnawbe, and Haudenosaunee peoples. We recognize the unique heritages of Indigenous peoples and support their intentions to preserve and express their distinctive Indigenous cultures, histories, and knowledge through academic programming and co-curricular activities. Laurier’s Centre for Indigegogy is one example of how Laurier honours Indigenous knowledge.

Position Summary:

The Graduate Program Assistant will provide secretarial and administrative support to a number of Departments /Programs within the Faculty of Human and Social Sciences.  They perform administrative tasks for the Chairs/Program Coordinators and the Graduate Officer under the direction of the Departmental Academic Program Assistant. The Graduate Program Assistant will ensure that tasks are completed in a timely and way and that deadlines on administrative matters are met. The Graduate Program Assistant’s duties include dealing with student enquiries, which include but are not limited to course information, faculty office location, and referrals to the appropriate department. The incumbent routinely handles confidential materials including final examinations, students’ grades, faculty CVs and contracts, job applications, and student evaluations of teaching performance.

 

This position has a university-wide mandate and is based at the Brantford Campus.  The incumbent provides information to all campuses, requiring regular interpersonal interactions and collaboration with departments at the Waterloo Campus, the Brantford Campus, Kitchener Campus and external partners. Special attention is given to ensure equitable service delivery across all locations.

Accountabilities:

      Administrative Support

  • Provides front-line reception for students and the general public; provides information and responds to general inquiries
  • Collect, organize and input data for exam scheduling process
  • Collect, review and archive course outlines, including follow-up with faculty members where necessary
  • Assists with the distribution of keys/fobs/computer access for students in collaboration with the Academic Administration Assistant and Facilities Asset Management
  • Assist the Departmental Academic Program Assistant in project work as directed
  • Track and process expenses related to the graduate program budget

      Graduate Admissions

  • Supports the graduate admission process: duties include preparing, duplicating and distributing applicants’ files to faculty members; preparing and maintaining elate records and an Application Summary Sheet for Graduate Studies; calculating GPAs
  • Maintains records of applications to the graduate program, including applicants, and numbers accepted and declined
  • Provides administrative support for the graduate program, the Graduate Officer and faculty members teaching in the graduate program; duties include correspondence, tracking and submission of graduate forms to the FGPS
  • Schedules MRP/thesis defenses; acts as the department’s liaison with external examiners
  • Posts notices for OGS, SSHRC and other graduate awards for students’ attention
  • Supports the Graduate Officer in coordinating graduate TA assignments and graduate office space, including submission of corresponding paperwork
  • Maintains records of applications to the graduate program, including applicants, and numbers accepted and declined
  • Assists with making scheduling and administrative arrangements for Brantford Graduate Student Orientation

Qualifications:

  • Post-secondary education plus one (1) year related experience
  • Excellent administrative and organizational skills
  • Proven ability to work independently in organizing and prioritizing work
  • Diplomacy, discretion, confidential, tact, ability to interact with a wide range of University and external personnel
  • Excellent computer skills, including knowledge of Microsoft Office (Word, Excel) and Microsoft Exchange
  • Excellent problem-solving skills
  • Skill in oral and written communication
  • Excellent time management skills
  • Experience working with Millennium and Banner an asset

Compensation:

Position Grade: EX-B

Rate of Pay: $21.02 – $26.27 per hour

Hours of Work:

This is a part-time, limited term position. The normal hours per week is 15 hours from Monday to Friday.

Wilfrid Laurier University endeavors to fill positions with qualified candidates who have a combination of education, experience, skills and abilities to successfully perform the duties of the position while demonstrating Laurier’s Employee Success Factors.

Equity, diversity and creating a culture of inclusion are part of Laurier’s core values and central to the Laurier Strategy. Laurier is committed to increasing the diversity of faculty and staff and welcomes applications from candidates who identify as Indigenous, racialized, having disabilities, and from persons of any minority sexual and gender identities. Indigenous candidates who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact the Office of Indigenous Initiatives. Candidates from other equity seeking groups who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact Equity & Accessibility. We have strived to make our application process accessible, however if you require any assistance applying for a position or would like this job posting in an alternative format, please contact Human Resources. Contact information can be found at careers.wlu.ca/content/How-to-Apply-/

Should you be interested in learning more about this opportunity, please visit www.wlu.ca/careers for additional information and the online application system. All applications must be submitted online. Please note, a CV and letter of introduction will be required in electronic form.

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