Human Resources Coordinator – Payroll and Benefits

Job Information
Author pmnationtalk
Date June 30, 2024
Deadline Open
Type Full Time
Company Lakeside Process Controls Ltd.
Location Mississauga, ON
Category Human Resources
Client Lakeside Process Controls Ltd.
Contact Information
human.resources@lakesidecontrols.com

Human Resources Coordinator – Payroll and Benefits

Mississauga, ON
Job Posting Reference: IR445

Lakeside Process Controls Ltd. (‘Lakeside’) is recognized as a market leader, providing complete automation solutions to a wide range of industries. Our capabilities in process management and industrial automation enable us to solve our customers’ process automation challenges, keeping their operations running safer.

Our solutions range from devices that measure and relay diverse physical and chemical conditions, devices that control flow of materials, networks that transmit event-related information, to process control systems that collect information and trigger necessary actions to ensure continued operations.

Lakeside’s success is due to its exceptional people. Our skills and passion for our work is the key to our strong business results. Our commitment to a culture of integrity, teamwork and collaboration is what drives our continued and sustainable growth.

We seek individuals who are engaged, capable and committed to continuous improvement.

If this sounds like you, apply today and discover your potential with Lakeside!

To apply: Please visit our website here!

What you will be doing in the role of Human Resources Coordinator – Payroll and Benefits:

Your responsibilities may include, but are not limited to:

Payroll – Dayforce

  • Accurately and efficiently administer semi-monthly payroll with 100% accuracy
  • Compile pay related reports, statements, and summaries necessary to process semi-monthly payroll run including special runs for bonus payments.
  • Save all payroll reports electronically to the appropriate file structure following each payroll run
  • Appropriately interpret Lakeside’s policies and apply to payroll related inquiries or task required for correct payroll processing by employee
  • Appropriately interpret Ontario and Manitoba legislation to ensure minimum standards are adhered to and/or applied to employees.
  • Report monthly WSIB and HET payments for Ontario and Manitoba.
  • Work in coordination with Dayforce representative for process improvements.
  • Complete year end remittances for WSIB, WCB, EHT and HET by the required deadlines.
  • Complete year end tax forms including T4 distribution and T2200 creation.
  • Complete new year updates including annual compensation changes, vacation payout, revisions to employee taxable benefits and taxable car benefits for employees with company vehicles.
  • Maintain employee optional benefits (RRSP, Critical Illness Insurance, Optional Life Insurance)
  • Coordinate with Lakeside’s auditing team, as required, on payroll audit tests and verification of payroll procedures.
  • Research, develop and present information to Lakeside on new legislation as it has been enacted and as it pertains to accurate payroll processing (ie. taxable benefit changes, changes to employment standards like minimum wage, etc.).
  • Resolving discrepancies should they arise, in a timely manner
  • Issuing ROEs and manual payments as required
  • Monitoring and analyzing controllable payroll charges including service charges overages, excess vacation taken by employees and excessive overtime hours. Issues must be addressed with the appropriate member of management
  • Supporting employees and managers with day-to-day questions regarding payroll and all other related functions
  • Provide payroll records or details to fulfill any requests from government agencies (ie. CRA) or Lakeside’s financial auditors during an audit process

Wellness Program

  • Has some ownership over the development and execution of Wellness programs for all Lakeside locations.
  • Actively participate in Health and Wellness events
  • Creating surveys for employee feedback
  • Actively participating in the development and execution of the Wellness program using data from employee surveys to make suggestions about program design, researching and developing new Wellness trends
  • Leading Wellness events on- and off-site, during business hours and during approved after-hours events
  • Promoting the Wellness Program across Lakeside and encouraging employees to participate in events (in person and virtually)
  • Supporting the HR Assistant (Co-op)/Administrator as needed to help prepare for or run wellness events

Benefits Administration

  • Registering employees for benefits and providing them with their benefits card
  • Terminating employee benefits coverage
  • Answering employee questions regarding plan coverage
  • Updating employee records with benefits provider (ie. home address, job title, job status, etc.)
  • Having knowledge of Lakeside’s Short-Term Disability and Long-Term Disability benefits
  • Reviewing bills and payments
  • Supporting auditing benefits on a quarterly basis

RRSPs

  • Registering employees for RRSP
  • Answering questions specific to Lakeside’s RRSP and matching programs

Administrative Tasks

  • Monitoring HR Inboxes
  • Meeting Minutes for all HR Team Meetings
  • Creating surveys
  • Coordinating meetings and events
  • Scanning and photocopying documents
  • Filing documents into Employee Folders
  • Researching various topics as required to determine best practices and new methods for improving HR programs and initiatives
  • Supports Recruitment when required
  • Assisting with other projects, as assigned

Knowledge and skills required for the role:

  • University Degree in Human Resources OR University Degree with Post-Graduate studies in Human Resources
  • Two to Five (2-5) years’ of Payroll experience
  • PCP Certification or working towards certification
  • Proficient in the use of MS Office (Outlook, Word, Excel, Visio, and PDF Exchange)
  • Professionalism and confidentiality
  • Well organized and attentive to detail
  • Strong ability to multi-task and time manage
  • Well-developed communication skills (written and oral)

What we give YOU!

  • Flexible working schedules, including hybrid remote work programs
  • competitive compensation package, with RRSP-matching
  • Comprehensive benefits coverage (medical, dental, vision, EAP & on-demand virtual health care)
  • A culture that promotes healthy work-life balance with above-market paid time off
  • A structured training and development program and opportunities for continuous learning
  • Opportunity to participate in an award-winning wellness program!

Lakeside Process Controls Ltd. is committed to employment equity and welcomes diversity.  We believe strongly in celebrating the different perspectives and experiences that come along with having a diverse network of employees, and encourage applications from all qualified individuals, including: persons with disabilities, Indigenous persons, women, and members of visible minorities.

If you require accommodations to complete an application, please contact Human Resources at human.resources@lakesidecontrols.com and we will work with you to meet your accommodation needs.

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