Indigenous Policy and Administration (IPA) Community Coordinator and Administrator

Indigenous Policy and Administration (IPA) Community Coordinator and Administrator

Job Information
Author emilyperks
Date November 3, 2022
Deadline November 13, 2022
Type Full Time
Company Carleton University
Salary $64,074 - Annual
Location Ottawa, ON
Category Miscellaneous
Contact Information

About Carleton University

Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. Carleton is recognized annually as a top regional employer and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence, and Platinum Level Certification for Mental Health at Work. Situated on unceded Algonquin territory and bordered by the Rideau River and historic Rideau Canal in Ottawa, Carleton is just minutes from the heart of our nation’s government and G-7 organizations, providing opportunities for staff and faculty to make a positive impact in our community and around the world.

Duties and Responsibilities:

The Indigenous Policy and Administration (IPA) Community Coordinator and Administrator reports directly to the School Administrator and receives direction from the IPA Supervisor and the School Director. The incumbent is responsible for the community engagement, recruitment, administration, student support, and coordinating the Summer Institute for the Graduate Diplomas in IPA and the IPA concentration within the Master of Public Policy and Administration (MPPA).

Community liaison and outreach involves both developing new and maintaining existing connections with leaders and senior staff of Indigenous communities, governing bodies, organizations and enterprises, as well as of the government departments, businesses, foundations and other entities that collaborate with them. Both with the IPA Supervisor and independently, the incumbent will meet and communicate with such individuals and entities in order to promote and support the IPA programs. The incumbent is responsible for organizing communications with, and meetings of, the IPA Advisory Circle and the IPA Elders Circle; and the incumbent’s responsibility for developing and maintaining the IPA community partners’ database. The incumbent is also responsible for developing, revise, and implementing recruitment strategies and programming for the graduate programs in IPA.

Internal administration and student support involve the oversight of applications, admissions, and registration processes. It involves regularly maintaining student files, reviewing academic audits, and making graduation recommendations to the Graduate Supervisor. The incumbent is the first point of contact for prospective and existing students in the program, acting as a resource person for university regulations and procedures, information on financial assistance, and information on and contact with other units at the university that can offer academic and other forms of support. In liaison with the Teaching and Learning Services and with course instructors, the incumbent will provide information to students about the online components of the program, monitor their progress and participation in them, and address situational difficulties that may impede their progress and participation. The incumbent will produce reports every term on student progress; and in coordination with the IPA Supervisor and the School’s staff, will assist with planning and organizing academic talks, seminars, and special events related to the IPA program. Of particular importance in this regard, will be the incumbent’s responsibility for preparing, organizing, and overseeing the logistical arrangements for the two-week IPA Summer Institute for students, faculty, and speakers, as well as significant events such as events for the National Day for Truth and Reconciliation.


The incumbent must possess the following qualifications:
• Central to the successful administration of the IPA Diploma program and the IPA concentration within the MPPA is the incumbent’s ability to relay program information accurately, efficiently, and timely. Thus, the incumbent must possess excellent verbal and written communication skills, be able to establish priorities and develop work plans, taking into consideration the changing priorities in the School
• Knowledge and understanding of the diversity of Indigenous cultures and organizations in Canada, as well as the ability to provide effective liaison with leaders of First Nations, Metis, and Inuit communications and organizations.
• Ability to apply that knowledge in communicating with First Nations, Metis, and Inuit applicants and students, maintaining their confidence, and identifying appropriate supports as needed.

Education and Experience:

The above is normally acquired through the completion of:
• Completion of a university degree
• Five years of work experience in a post-secondary setting with increasing responsibility. Lived or work experience with Indigenous organizations and/or communities is required. Equivalencies in education and experience will be considered.

HR Note:

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Important Note Regarding Pandemic Related Operations:

This position is required to work on campus. Exceptionally, since March 2020, many staff and faculty at Carleton University have been working from home in order to comply with public health requirements while continuing to provide services to support the operational functioning of the university. We are currently in the process of identifying positions that need to work on campus as part of our return to campus process. This position may be required to work temporarily remotely due to public health requirements or it may have been identified as one of the roles that are required to work on campus. If this position is required to work on campus, the successful candidate will be informed of the health and safety measures that are in place to ensure their safety on campus. If there is a requirement to work remotely (it is possible that there could be a requirement to work both remotely and on campus), the successful candidate will work with the manager to set up a remote work environment including discussing appropriate technology and requirements. Please note that once public health requirements permit, Carleton University will resume normal on campus operations and at that point there will be a timely notification provided by the manager and the requirement to working full time physically onsite will resume. Therefore, we are looking for candidates currently in or looking to relocate to the Ottawa area.

Additionally, Carleton University is continuing to maintain a safe work environment and requires mandatory vaccination against COVID-19 as per Public Health recommendations under the Reopening Ontario Act. As Carleton University requires that staff be available to attend on-campus meetings and to work, as required, in person, the successful candidate will be required to comply with this policy and be fully vaccinated before commencing employment. Subject to permitted exemptions under the Ontario Human Rights Code, if you are the successful candidate, your offer of employment will be conditional upon you attesting that you are fully vaccinated with a course of vaccines that have been approved by Health Canada and submitting appropriate proof of vaccination.

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