Municipal Financial and Municipal Maintenance System

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Municipal Financial and Municipal Maintenance System

Tender Information
Author pmnationtalk
Deadline December 03, 2021
Pending 1
Name Municipality of Markstay-Warren
Type RFP
Region ON
Email [email protected]
Sector Public Sector
12477688 1
Category Financial

Basic Information
Reference Number: 00002799618
Issuing Organization: Municipality of Markstay-Warren
Solicitation Type: RFP – Request for Proposal (Formal)
Solicitation Number: RFP 2021-04
Title: Municipal Financial and Municipal Maintenance System

Location: Ontario
Purchase Type: Not Stated

Publication: 2021/10/28 01:36:00 PM EDT
Closing Date: 2021/12/03 12:00:00 PM EST

Contact Information
Suzanne B. Fortin
705-853-4536 ext. 203
[email protected]

The Municipality requires the services of a qualified provider for installation and support of a Municipal Financial and Municipal Maintenance System (MMS) in the most cost effective and efficient manner. This Request for Proposal provides the detail on what is required to submit a Proposal, how The Municipality will perform its evaluation, and any specifications and qualifications to provide the goods and/or service.

The Project includes the following key elements:

  • To replace the current financial software with an updated scalable system that offers seamless linkages to tools like Microsoft Office software and ESRI/ArcGIS through API’s system;
  • Provide a single connected system that provides all core municipal accounting functions, including core finance modules, payroll, property tax, utility billing, payment collection, and work orders;
  • Provide an integrated solution for managing and sharing data with other departments and other third-party products;
  • Provide a scalable platform that will allow The Municipality to continue to grow in its business processes and in its ability to enhance service levels;
  • Provide a flexible reporting tool that will assist in the effective management of the data and systems as well as providing user departments with access to the information they require in the manner most appropriate. This includes web and email report inquiry and distribution as well as drill downs in the report to transaction level detail;
  • Ability to review current processes and re-engineer where required, however to also allow some flexibility within the software to match current work-flows;
  • Provide a commercial off the shelf system with a proven municipal track record of system reliability and audit approval;
  • Solution shall be established on a robust technology platform including non-proprietary database technology;
  • Can handle Ontario property tax calculations;
  • The system must include advance purchasing capabilities, including purchasing card handling and purchase orders with workflow approval capabilities;
  • The system must include time and material work orders linked to asset accounts and/or projects where applicable.
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