Basic Information

Reference Number
0000301763

Issuing Organization
University of Toronto Scarborough

Owner Organization
University of Toronto

Project Type
RFP – Request for Proposal (Formal)

Project Number
UTSC 2025-17

Title
Design-Build of Air Handling Unit 6, Heating Coil Upgrades and Geo-Exchange Fie

Source ID
PU.AC.ON.305929.C108799

Details

Location
Canada, Ontario, Toronto

Job Location
University of Toronto Scarborough 1265 Military Trail, Toronto, ON M1C 1A4.

Description

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)

CONTACT PERSON AND CONTRACT PERSON COORDINATES
Rick Pajor
Procurement Officer, Financial Service
University of Toronto Scarborough
1265 Military Trail
Toronto, Ontario M1C 1A4
Rick.Pajor@utoronto.ca

PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
Title:  Design-Build of Air Handling Unit 6, Heating Coil Upgrades and Geo-Exchange Field.

Description:

The Facilities Department at the University of Toronto Scarborough (UTSC) invites Proponents to submit Proposals for design-build services to replace an Air Handling Unit 6 (AHU-6) in the Science Wing of the Andrews Building along with upgrades to its related electrical mechanical and control systems. The goal being improvement of energy efficiency and support UTSC’s ongoing efforts to reduce carbon emissions.

The University of Toronto Scarborough is located at 1265 Military Trail, Toronto, ON, Canada, M1C 1A4.

Additional work includes:

1. New Flooring at specified locations. Switching the steam coils in AHU– 9 and AHU–10 from steam to hot water n +9Additional two chillers in the central plant.
2. Expanding existing Geo-Exchange field by drilling and connecting new boreholes. Replacement and consolidation of Air Handling Units (AHU) 8 and 4.

All systems are to integrate with the Siemens Desigo Building Automation System and meet the necessary codes and standards. The work should be done with as little disruption as possible to the building.

ADDRESS AND FINAL DATE FOR SUBMISSIONS

Submissions must be submitted electronically at:
https://utoronto.bonfirehub.ca/opportunities/private/4f7f601381205d30086575c7df22117a
on, or before Friday, September 26, 2025 at 2:00:00 p.m. local time.
The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION

The procurement is subject to the following conditions for participation:
Proponents will adhere to the University of Toronto General Labour Conditions.
Proponents who have qualified on Request to Qualify for Replacement of the Air Handling Unit (AHU) in the Pedestrian Street of the Science Wing, RTQ UTSC 2024-20 are eligible to participate in  RFP UTSC 2025-17.
The Participating Parties for RFP UTSC 2025-17 are:
Bird Infrastructure Ltd.
Black & McDonald Limited
Sprint Mechanical
MultiTech Trades Corp.
Active Mechanical
Modern Niagara Toronto Inc.
VR Mechanical Solutions Inc.

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreements:
The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS
One time only purchase of services for specified scope of work.

MILESTONE SCHEDULE
Substantial Performance                                               January 30, 2026
Geo-Exchange Field Ready-for-Takeover                     February 27, 2026

EVALUATION CRITERIA
The evaluation criteria and weightings to be applied are as follows:

1. Technical

1. Technical Approach / Understanding of Scope and Innovation (30 points)
2. Disruption, Mitigation, Sound Management,

Vibration Mitigation and Monitoring (5 points)

3. Schedule Phasing Plan (10 Points)
4. Experience and Qualifications (10 points)
5. Proposed Equipment Specification (5 points)

2. Financial

1. Pricing (40 points)

3. Documentation

1. Completed and submitted Schedule B – Proposal Submission Form (Pass/Fail)
2. Completed and submitted Schedule C – Conflict of Interest Declaration (Pass/Fail)
3. Provided Schedule D Part 1 – Technical Submission (Pass/Fail)
4. Completed and submitted Schedule D Part 2 – Financial Submission (Price Form) (Pass/Fail)
5. Completed and submitted Schedule E – Reference Form (Pass/Fail)
6. Surety Agreement; 50% Performance Bond, 50% Labour and Material Payment Bond

4.  Other Requirement:

1. Attendance at the Proponents Meeting (Pass/Fail)

NOTES
Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

https://utoronto.bonfirehub.ca/opportunities/private/4f7f601381205d30086575c7df22117a

Dates

Publication
2025/08/30 01:10:03 AM EDT

Bid Intent
Not Available

Question Acceptance Deadline
2025/09/12 04:00:00 PM EDT

Questions are submitted online
No

Closing Date
2025/09/26 02:00:00 PM EDT

Job-Walk Visit
2025/09/04 09:30:00 AM EDT

Contact Information
Richard Pajor
647-601-4558
rick.pajor@utoronto.ca

For more information: MERX